Various types of communication & different ways to improve. Communication is simply the act of transferring information from one place, person or group to another. They are vital to a healthy, efficient workplace and is often categorized as a soft skill or it is an interpersonal skill. There are many different ways to communicate, each of which play an important role in sharing information.
In this article, we take a closer look at the different types of communication and how to strengthen your skills in each. The Importance of communication is that we use communication every day in daily condition.
And remembering for the work environment so whether you give a slight head gesture in understanding. Present data to an enormous gathering, correspondence is totally important when building connections, sharing ideas, delegating responsibilities, managing a team .
Much more and learning and developing good communication skills can now help you succeed in your career and make you a competitive job candidate and build your network. It takes time and practice, communication and interpersonal skills are certainly able to be both increased and refined.
The main four types of communication we use on a daily basis are: Verbal, nonverbal, written a visual. Let us now take a look at each of these types of communication. And why they are important and how you can improve them for success in your career.
Types of communication are :
There are many different ways by which we share information with one another. So for example, you might use verbal communication when sharing a presentation with a group. You might try to use written communication when applying for a job or sending an email.
Broad Categories of Communication are as follows :
On the basis of the communication channels, types of communications are as follows :
1. Verbal –
It is involving the use of language and words for the purpose of passing on the intended message. In general terms and verbal Communication means communication in the form of spoken words only. But in the context of types of communication, verbal communication can be in the spoken or the written form. So the verbal form may be oral or written as discussed below.
1.1 Written Communication : This kind of communication involves any kind of exchange of information in the written form and for example, e-mails, texts, letters, reports, SMS, posts on social media platforms, documents, handbooks, posters, flyers, etc.
1.2 Oral Communication: This is the communication which employs the spoken word, either direct or indirect as a communication channel. This verbal communication could be made on a channel that passes information in only one form i.e. sound .You could converse either face to face, or over the phone, or via voice notes or chat rooms, etc. It all comes under the oral communication and this form of communication is an effective form.
2. Non-Verbal Communication :
In this type of communication, messages are relayed without the transmission of words. The messages here are wordless messages and this form of communication mainly aides verbal communication. And it supplements it with gestures, body language, symbols, an expressions as through these, one may communicate one’s mood, or opinion. Even show a reaction to the messages that are relaying hence one’s non-verbal actions often set the tone for the dialogue. You can even control and guide the communication if you control and guide the non-verbal communication. So some of the modes of non-verbal communication are:
2.1 Physical Non-verbal Communication :
I is the total sum of the physically observable and for instance, hand gestures, body language, facial expressions, the tone of one’s voice, posture, stance, touch, gaze, and others. These are the signals which are picked up as part of our biological wiring. For example, if you rest your head on your palms, it will mean that you are very disappointed or angry. Similarly other hints will now convey your reaction to the presenter or even the audience’s reaction to you.
2.2 Para language :
It is the art of reading between the lines and the main kind of such communication is done with the tone of one’s voice. This kind of communication amounts to almost 38% of all the communication that we do every day. And along with the tone of voice, the style of speaking, voice quality, stress, emotions, or intonation serves the purpose of communication so these aspects are not verbal.
2.3 Aesthetic Communication :
This art is an important means of communication and through the paintings or other forms of art. An artist can covey the strongest messages so several times in the history of the world and the art has been used as an effective form of nonverbal communication.
2.4 Appearance :
The first impression sets the tone and people will react to your appearance. This is a fact of life and your clothes, the color of the fabrics, etc. all determine the reaction of your audience.
3. Visual Communication :
It is the communication through which visual aids like drawings, placards, presentations, and illustrations, etc.
3.1 Formal & Informal Communication :
And apart from the above types, we have formal & informal types of communication and formal communication is of following types:
3.1.1 Vertical: It is the information or data flows up and down the organizational structure.
3.1.2 Horizontal: It is the communication between two similar levels of the organization.
3.1.3 Diagonal: It is the communication across the cross-functional levels of employees from various departments of the organization.
And the other form is the informal communication which is the general communication between random people of the organizations. Here are the 14 ways you can improve your communication skills in order to become a more effective leader.
( Source by : nextiva.com)
1.Try to learn the basics of nonverbal communication :
One study found that nonverbal communication accounted for 55 percent of how an audience perceived a presenter. And that means that the majority of what you say is communicated not through words. But through physical cues so try to communicate clearly and confidently, adopt proper posture and avoid slouching, folding your arms or making yourself appear smaller than you are rather than that occupy the space you are given, keep in touch and (if fitting) move around the space.
2. You have to over communicate and just to communicate :
“In 1990 alumni understudy at Stanford University had the option to demonstrate that moderators overestimate how much audience members comprehend. In an investigation that become known as “the tappers and the” and the audience members,” one lot of members was solicited to tap the tune from 120 celebrated melodies. So different members were approached to think about what tune was being.
The tappers evaluated that 50 percent of the tunes tapped would be accurately recognized. In the truth, just 2.5 percent of tunes were effectively distinguished so this examination shows that it is essential to impart unmistakably, and to over-convey when sharing new thoughts since this examination shows, almost certainly, the crowd will neglect to ingest so a lot as you expect.
3. Avoid relying on visual aids :
As stated that Steve Jobs instituted a rule at Apple that banned all PowerPoint presentations. and similarly.
Can hinder rather than help communication so be prepared to use words, compelling storytelling and nonverbal cues to communicate your point with the audience. Avoid using visual aids unless absolutely necessary.
4. Ask for honest feedback :
One must have leadership skills and receiving honest feedback from peers, managers and members of your team is critical to becoming a better communicator and if you regularly have request feedback then others will help you to discover areas for improvement that you might have otherwise overlooked.
5. Try to engage the audience in discussion :
You must try to see how regardless the compelling speaker is and all audiences have limited attention spans and to become a more effective communicator, make presentations and discussions interactive so ask the audience a question and also try to encourage people to call out their thoughts during a brainstorming session or at the very least ask hypothetical questions to stimulate the audience.
6. Try to start and end with the key points :
Try to think back to the point and then study it as mentioned earlier and the clear communication is of paramount importance and to ensure that the audience understands the key takeaways from a presentation, reiterate key points at the start and finish and this can also be accomplished by providing attendees with a one-pager that includes key points the audience should consider throughout the presentation.
7. Try to use the PIP approach :
The commonly framework used by the business experts like those at different areas and the main purpose, importance, preview approach and the presentation introductions and also following this approach, the speaker initially expressing the motivation behind the introduction and afterward shares why introduction is significant by checking on suggestions and potential results so at last, the moderator gives a review of that will be discussed and this framework is a useful way to get audiences excited about the presentation, helping them to focus on your message and on key takeaways.
8. Try to record important presentations for posterity :
It can take a good deal of time and energy to communicate effectively and in different cases where you may need to give the same presentation multiple times, consider recording it and sharing it in the future many platforms such as Wistia and Zoom.
Allow speakers to record themselves delivering a presentation and these video-recording platforms allow different presenters to edit the video and make it more engaging and helpful and then also provide admins with different metrics and also about the viewer engagement and the recorded presentations can be especially helpful for the communicators who really need to provide a regular training in a company that is hiring employees quickly.
9. Try to master the art of timing :
Many time some of their jokes might not be even appropriate for the workplace, stand up comedians are certainly effective communicators and also some comedians lare organizing different shows which are also hosting many long hours comedy shows in different part because they have mastered the art of timing many great comedians like all great communicators and are able to feel out their crowd to decide when to proceed onward to another point or when to repeat a thought.
10. Be comfortable while speaking extemporaneously :
Whenever you are speaking be comfortable with full confidence and whenever anyone or we can say lawyer present a case in front of any meeting or situation then they typically speak extemporaneously and that is to say, the lawyers write down a series of topics they intend to discuss, but they do not memorize what they would say word for word and one of the type of method of communicating which allows the lawyers presenting a case to cover all of the necessary points and giving them flexibility as how to communicate with each other by audience reaction or questions and mostly buisness communicators must always consider adopting an extemporaneous speaking style and it takes practicebut it will allow you for more natural communication, and can help you with audience engagement.
11. Try to get to know your audience :
You should everytime try to communicate effectively and it is very important to get to know your audience first for each audience is different and it will have different preferences and cultural norms that should be considered when communicating and it is a good way to understand expectations is to ask members of the audience for examples of good communicators within the organization.
12. Try to add something that improve audience retention :
Numerous realities and study states that individuals for the most part hold more data when given novel, rather than schedule, circumstances. To help crowd individuals hold data, consider infusing some sort of novel event into a presentation and this might be something funny, or something that simply catches people by surprise.
13. Try to focus on earning respect instead of laughs :
It is now tempting to communicate with others in a lighthearted way and after all this can be a good way to make friends in a professional setting but always keep in mind that the most successful communicators are those who are earning respect rather than laughs and while telling and warming up an audience can be effective, avoid ending a presentation with a laugh.
14. Try to become a listener :
As we all know that try to listen more than talk and this is only many people do while communicating efficiently and many business people who want to connect with others so to communicate effectively, first listen to what others have to say and then you can provide a thoughtful answer that shows what ideas have you taken for your account.
At last we can conclude up by saying that communicating clearly is one of the most effective skills you may even cultivate it as a business leader and also remember that to communicate using nonverbal and verbal cues and try to listen carefully to what others have to say, and over-communicate in novel ways to ensure the content of the conversation sticks with the audience.